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• Country Rollout Schedule
• Information for Industry
• Information for Foreign Governments
• FSIS Inspection Program Personnel
• Rulemaking/Reference Documents

Country Rollout Schedule

FSIS began implementing the PHIS Export Component on June 29, 2018, with a limited number of countries (Phase 1). FSIS is gradually expanding the PHIS Export Component to additional countries. On May 20, 2019, FSIS added the second group of countries (Phase 2) to the PHIS Export Component, and is adding China (Phase 3) beginning on January 27, 2020. Sign up for FSIS’ Constituent Update for the latest information.

• Phase 1: Afghanistan, Andorra, Bahamas, Bolivia, Burundi, Cape Verde, Cook Islands, Ethiopia,  French Guiana, Gambia, Guinea, Liberia, Mozambique, San Marino, Tanzania, Uganda.
• Phase 2: Angola, Antarctica, Aruba, Bhutan, Botswana, Bouvett Island, Brunei Darussalam, Christmas Island, Comoros, Eritrea, Falkland Islands, Faroe Islands, French Southern and Antarctic Islands, Greenland, Guernsey, Heard Island and McDonald Islands, Isle of Man, Jersey, Lesotho, Liechtenstein, and Vietnam
• Phase 3: China

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Information for Industry

• For Export Policy Questions (e.g., clarifying a FSIS notice, directive, or form, or guidance on countries’ export requirements, etc.)) visit:  https://askfsis.custhelp.com

• For Export Technical Issues/Questions (e.g., submitting/deleting applications, batching upload, etc.): 
  Call 800 473-9135 or
  email: PHISTechnicalQA@fsis.usda.gov

• New Export Forms (June 29, 2018):

  • FSIS Form 9060-5 - Meat and Poultry Export Certificate of Wholesomeness
  • FSIS 9060-5B - Meat and Poultry Export Certificate of Wholesomeness
  • FSIS-Form 9060-5A - Export Certificate -Continuation Sheet
  • FSIS 9060-5S - Fish and Fish Products Export Certificate of Wholesomeness
• Sample of the new Application for Export Certificate (9060-6) for programming purposes and system updates:
  • Application for Export Certificate (9060-6) (May 22, 2018; PDF Only)

ACCESSING AND USING THE PHIS COMPONENT

All Users MUST have eAuthentication “Level 2” to access PHIS:

• USDA eAuthentication System
  "eAuth" is the secure system that allows web-based access to USDA applications and services. This USDA site tells you how to obtain a Level 2 USDA eAuthentication account.
• Register for an eAuth Account
• Identify Verification: Find a Local Registration Authority
   
• PHIS Industry User Guide (Jan 2020; PDF Only)
  This Guide provides instructions for establishments on how to use PHIS and includes export related guidance.
• Quick Reference Guide for Corporate and Establishment Management (Dec 23, 2019; PDF Only)
   
• Export Batch User Guide (Jan 2020; PDF Only)
  • PHIS Batch Export (XML Schema File (Jan 28, 2020; XSD)
    Click the link to download the file. Use the Save As option to copy the file to your computer or Open to view the file. For technical questions on use of the XML files, e-mail  PHISTechnicalQA@fsis.usda.gov.
  • Batch XML Validation Tool (Jan 28, 2020)
  • Export Batch XML Validator Quick Reference Guide (Jan 28, 2020; PDF Only)
• Establishment Search Guidance (July 11, 2018)
• Export Implementation Questions and Answers (Nov 6, 2017; PDF Only)
• Letter to Industry - Testing (Aug 30, 2017; PDF Only)
• Letter to Industry (Jul 6, 2017) | PDF
• Questions and Answers Related to PHIS Export Implementation (PDF Only)
   
• Constituent Update Articles
  • FSIS Announces New Date for PHIS Export Component’s Second Country Group (February 22, 2019) 
  • FSIS Announces PHIS Export Component’s Second Country Group (December 14, 2018)
  • FSIS Shares Revised Export Certificates for Industry Awareness (Mar 16, 2018)
  • FSIS Announces Plan for Industry Testing of PHIS Export Component (Sep 8, 2017)
  • PHIS Export Webinar Videos for Industry Available Online (Jun 2, 2017)
  • FSIS Delays Implementation of PHIS Export Module (Apr 21, 2017)

Recorded Webinars/Teleconferences on Exports in PHIS for Industry Stakeholders

• PHIS Export Roundtrip Testing for Industry Webinar (Mar 30, 2018)
• PHIS Export Testing Teleconference: Transcript (Sep. 12, 2017; PDF Only)
• PHIS Export Training Webinar (Feb 14, 2017)
• PHIS Export Technical Webinar (Mar 27, 2017): Part 1 | Part 2 | Part 3
• Request a DVD copy by emailing cedl@fsis.usda.gov

Help Videos

• PHIS Industry Help: Export Applicant
  • ?Consolidate 9060-5 Certificates/Approved Applications (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Delete a Submitted 9060-6 Application (Jun. 22, 2018; YouTube) | Script  PDF Only)
  • Print a Submitted 9060-6 Application (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Replace a 9060-5 Certificate or Approved Application (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Split an Approved 9060-5 Application (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Submit a 9060-6 Application (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Submit a Batch Application (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Unlock and Edit a Submitted 9060-6 Application (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • 9080-3 Application Submission (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • ??Create Non-Disclosure/Information Security Awareness Agreement (NDA/ISA) (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Edit and Delete a Service Account (Jun. 22, 2018; YouTube) | Script (PDF Only)
• PHIS Industry Help: Enrollment
  • ?Submit an Enrollment Request for Corporate Administrator (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Submit an Enrollment Request for an Export Applicant (Jun. 22, 2018; YouTube) | Script (PDF Only)
  • Submit an Enrollment Request for Export Broker (Jun. 22, 2018; YouTube) | Script (PDF Only)\
• For additional PHIS Help Videos: 
  • Public Health Information System Main

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Information for Foreign Governments

Foreign governments can view all export certificates for product intended for their country issued by FSIS in PHIS, as a digital image, through an FSIS-controlled log-in feature, Foreign Country Log-in (FCL). Certificates from PHIS will be printed by FSIS on FSIS-managed security paper with an ink or secure digital signature, and viewable by countries with FCL access in PHIS. Officials of countries included in the PHIS export component can access the FCL by obtaining Level 2 eAuthentication and enrolling in the Certificate Signature Viewer role.

ACCESSING AND USING THE FOREIGN COUNTRY LOG-IN

• Letter to FAS Posts and Importing Country Fact Sheet (PDF Only)
  Note: Per Federal Register Notice, references in this document to June 29, 2017, have been replaced by June 29, 2018.
• Example of Seal/Container Letter (PDF Only)
  Countries that received this letter are: Russia, China, Saudi Arabia, Chile, Australia, South Africa, Singapore, New Zealand, Mexico, Korea, EU, Canada, Barbados. (A copy of the letter to the Russian Federation is shown as an example.)
• Certificate Signature Viewer User Guide (January 2020, PDF Only)
• eAuthentication System
  "eAuth" is the secure system that allows web-based access to USDA applications and services.
  • Links to eAuthentication Services and Information
• Countries’ questions about the PHIS Export Component should be e-mailed to internationalcoordination@fsis.usda.gov

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  FSIS Inspection Program Personnel (IPP)

  FSIS will use the Export Component to electronically inventory and track export certificate information, and enable IPP to review exact images (i.e., PDF) of export certification documents before approval.

  • FSIS 9000 Series Directives (Exports & Imports)
  • FSIS Notices

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  Rulemaking/Reference Documents

  • Docket No. FSIS-2017-0008 (Sep 6, 2017) | PDF
    Public Health Information System (PHIS) Export Component Country Implementation
  • Docket No. FSIS-2009-0026 (Jun 29, 2016) | PDF
    Electronic Export Application and Certification Charge; Flexibility in the Requirements for Export Inspection Marks, Devices, and Certificates; Egg Products Export Certification. Final rule.
  • PHIS Export Meeting Transcript (Apr 2, 2015, Washington, DC; PDF Only)
  • Docket No. FSIS 2009-0026 (Jan 23, 2012) | PDF
    Electronic Export Application and Certification Charge; Flexibility in the Requirements for Export Inspection Marks, Devices, and Certificates; Egg Products Export Certification. Proposed Rule.
    • View/Submit Comments on Regulations.gov
    • Related Documents:
      •  Transcript: PHIS Export Meeting held April 2, 2015  | Audio (mp3)
      •  FSIS Questions on PHIS Export Module (Apr 2015)
        • View/Submit Comments on Regulations.gov
  • Vessel Clearance Fact Sheet (PDF Only)

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